ALICE SPRINGS BASKETBALL ASSOCIATION INC

Position:	 ADMINISTRATOR
Status :	 Permanent Part Time - Wages

Position Description
Job Title: 	Administrative Officer

Reports To: 	President / Vice President of Alice Springs Basketball Association

Status:	3 month probationary period. To be discussed - with optional  2 year contract.

Hours:	25 hours per week 
	
Pay Rate:	Hourly Rate to be discussed
								
Superannuation:	As per government requirements                         

Holidays:	4 weeks per annum                                                
	
Leave Loading:	17.5 % as per government requirements. 

Sick Leave:	10 days per annum but guided by 31.1.1 of the Award in the first year                            

Award:	Clerical & Administrative Employees (Northern Territory) Award

Primary Objective:

This position provides administrative support to the Alice Springs Basketball Association. It requires forming sound working partnerships with the Basketball NT, Director of Coaching, the Aussie Hoops Program Co-ordinator, and all the Alice Springs Basketball Clubs. This position also requires additional hours for interstate /intrastate tours, Masters Period and beginning and completion of each season.

 After hours work may be required, working with an accountable flexible hour’s agreement

Selection Criteria:

•	High level of interpersonal skills and ability to elicit co-operation of people associated with the sport.

•	Exhibit a high level of communication skills whether in person or electronically. Must attend and prepare reports and general correspondence for monthly Board meetings, AGM, and Tribunal Procedures using Microsoft Word and Excel.

•	Demonstrate the ability to learn new Basketball Australia computer applications for example: FIBA Organizer, draws, and fixtures program.

•	Maintain financial statements, Good Understanding of MYOB.

•	Be self motivated and have the ability to work independently to meet critical deadlines.

•	Criminal History Check

•	Holder of NT Ochre card

•	Current NT Drivers Licence or ability to obtain

Contact Officer:		Jen Robinson			
Alice Springs Basketball Association Administrator
Phone 08 8952 8356
				Fax No 89527 790
				E mail asbasketball@bigpond.com

Vacancy Closes:		Wednesday, 23rd October 2013

Forward written applications addressing the selection criteria to:

				Alice Springs Basketball Association 
				PO Box 211
Alice Springs NT 0871
Or E-mail
asbasketball@bigpond.com 

DUTIES and RESPONIBILITIES:

Job Description

1.	To be responsible for the operation of the stadium office, answer phones, and return messages. Check and respond accordingly to all emails received through Microsoft Outlook.

2.	Create and maintain the basketball season’s competition details in the FIBA Organizer system by entering in all division details, teams per division, and players registered per team. Also, enter in the scoresheet results and the processing of the finals at the end of the season.

3.	Print division’s ladders weekly and place on Notice Board.

4.	To ensure Clearances received from Club players/members have been signed off by the appropriate people. 

5.	To Record all MVP Votes in FIBA Organizer and print a report at the end of the season for finals presentation.

6.	To Order all the trophies at the end of the season for the premiership team and the MVP winners.

7.	To be responsible for recording all new team and player registrations into the FIBA Organizer computer system at the start and during the season and to ensure all payments are entered correctly against the club in MYOB.

8.	To identify players who are not registered with the Association and have participated in games, then to notify the appropriate clubs by an invoice through MYOB for payment of the registration fee. Charge all forfeit fees with an invoice through MYOB to the appropriate club with reference to team and date.

9.	To be responsible for checking and banking all monies received through the canteen takings.

10.	To be responsible for receipting and banking of all money received in the stadium office.

11.	To reconcile the monthly bank statements in MYOB on a monthly basis.

12.	To record electronically all data relating to Creditors and Debtors and to ensure that such monies are placed in correct files so that accurate P & L reports can be made.

13.	To ensure that Accounting systems (MYOB) are maintained and back up weekly.

14.	To check all payment sheets for Referees, Cleaners, Court Supervisors, to ensure that times and pay rates are correct.

15.	To conduct payroll duties for ASBA staff as per the appropriate award or conditions. Pay monthly the employees superannuation.

16.	Process and send off payment for the biannually BAS report.

17.	To print out Monthly Profit and Loss, Aged Receivables and Aged Payable reports on the first working day of each new month for the Financial Board Representative.

18.	Send out monthly statements to all outstanding debtors and to follow up any overdue monies owed to ASBA.

19.	To file all creditors and debtors correspondence in month order.

20.	To invoice all fees & fines weekly to Clubs.

21.	To ensure creditors are not more than 45 days overdue. 

22.	Maintain the ASBA Website.

23.	To maintain records of all Petty Cash expenditure and to ensure that an amount of $50 is available and stored in the safe.

24.	To be responsible for the Court Hire bookings by recording them in the diary and ensuring that someone will be present at the stadium for the time of the booking. Making sure all court hire is billing to the person involved through MYOB.

25.	Perform administration duties as advised by the ASBA president and board.

ASBA President						Office Administrator

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