DESCRIPTION OF ROLE.
This role is responsible to the Lions Committee and the League Registrar for ensuring that the Club player records comply with League rules. This is a critical aspect as any lack of compliance in this regard could render the Club and any teams within the Club ineligible to compete in League finals.
The Registrar reports to the Club Board on the profile of our player community, assists with
targetting our player recruitment efforts, planning for the introduction of new teams within the Club structure, applying on the Clubs’ behalf with Board endorsement for any player exemptions to play down, tracking individual players and advising on milestones.
This role works closely with the Club Recruitment Co-coordinator to discharge the responsibilities.
ROLE TASKS:
Specific tasks that the Club Registrar will discharge are as follows:-
· Assist the Recruitment Co-coordinator to develop a recruitment strategy for the acquisition
of new players for endorsement of the Board by no later than the middle of November in
each year.
· In conjunction with the Executive Committee, implement the elements of the
approved plan.
· Ensure that all players complete the appropriate registration form at the commencement
of each playing season.
· Ensure that the Club player registration records fully comply with the requirements of the
Greater Sydney Juniors.
· Maintain the Club player data base in an up to date and accurate condition at all times.
· Report to the Board proactively on the profile of the Club player community, areas for
targetting and issues to be addressed.
· Liase with Team Managers and the Treasurer to ensure that all individual player records
are complete and that all players have paid the appropriate registration fees for each
playing year.
· Track the achievement of individual player milestones to allow the Club to honour those
achievements.
· Assist with the preparation of the annual player presentations.
PROPERTY MANAGER
DESCRIPTION OF ROLE.
The Property Managers’ role is a very important support to the operations of the Club – particularly the on field operations.
The Club has a significant investment in both short and medium term assets that it uses to support on field activities and these assets need to be ordered, despatched, maintained, tracked and replaced on a programmed basis.
The Property Manager is the person responsible for carrying out that asset management role.
ROLE TASKS:
Specific tasks that the Property Manager will discharge are as follows:-
· Identify quantities and order all match and training footballs at the commencement of each
season.
· Audit and refurbish all “team kits” at the commencement of each season to ensure that the kits
contain the required:-
· clothing.e.g. Goal umpire coats, runner T-shirt.
· medical items.
· match support materials. e.g. Goal signalling flags, coaches team boards,
boundary umpire whistles, ball pump, etc.
· Order Club clothing for resale to players including socks and shorts.
· Order new and replacement Club Jumpers to cater for projected demand and to replace worn
jumpers according to an agreed programmed replacement approach.
· Source and buy other operational support equipment as agreed from time to time.e.g. White
Boards, Coaches Team Boards, training equipment.
· Package Team jumpers for each team at the commencement of the season for hand over to
the Team Manager for allocation to the players such that there are adequate numbers, of good
quality and without any duplicate jumper numbers.
· Ensure that Team Managers keep track of the player to whom each jumper has been allocated.
· Collect all jumpers and other operational team equipment from the Team Managers at the
conclusion of each season.
· Safely pack all clothing and stock items of equipment for safe and protected storage at the
conclusion of the season.
UMPIRING CO-ORDINATOR
DESCRIPTION OF ROLE.
To recruit and relationship manage Club Umpires and their development in Umpiring so that the
Club:-
· Has a competent and preferably oversubscribed panel of accredited Umpires to
manage games
· Liase with the Sydney West Region Umpiring Co-coordinator weekly during the season regarding allocation of Umpires to games and ensure that the Umpires are aware of the games
they are to look after well in advance of the Saturday
· Work with the Club and the League to ensure that the Club panel Umpires are able to
access development courses and workshops and encouraged to attend
· Manage Umpire development in accordance with Club policy which is that the Club will
fund the cost of any development courses that our panel Umpires should undertake
· Assist the Club Umpires where possible and appropriate in a “pastoral” capacity
ROLE TASKS:
Specific tasks that the Club Umpiring Co-coordinator will discharge are as follows:-
· Relationship manage existing Club Umpires to assist them to maintain their
involvement and interest
· Liase with the League Umpiring Co-coordinator to ensure that:-
· Our Club Umpires are aware of and take advantage of all development
opportunities
· Register all interested Club Umpires in development course which are to be fully
funded by the Club
· Actively use Club communication channels to recruit new Umpires well prior to the
commencement of each season
· Where both necessary and appropriate look after Club Umpires in a “pastoral sense”
· Act as an advocate for Club Umpires in relevant AFL forums including at Board
Meetings
GROUND MANAGER.
DESCRIPTION OF ROLE.
The Ground Manager is responsible for all Football Operations matters on home match days
including supervising and assisting with the setting up of the Club operational facilities (excluding the canteen) on match days. The Ground Manager is also the match day “director” and principal point of liason between Coaches, Team Managers, Umpires and spectators.
ROLE TASKS:
Specific tasks that the Ground Manager will discharge are as follows:-
· Supervise and assist with the establishment of the Ground Management infrastructure on home match days including:_
· Ground layout
· putting out promotional and information signage
· establishing the timekeeper location with required infrastructure including desk,
protective fencing, siren, stationery and PA system.
· putting out spectator seating.
· erecting the scoreboard
· placing protective padding on all goal posts
· Inspecting the ground before the commencement of play to establish safety i.e. removing sticks
and other foreign objects that may cause harm or injury, making sure the playing surface is
clear and flat.
· In conjunction with a member of the Club Executive making sure that the policies of the Penrith Council in relation to use of the Ground are given effect to especially the wet weather policy. i.e. That there will be no play if the ground is deemed to be too wet.
· Acting as the principal point of contact for Team Managers and Coaches and ensuring that:-
· Completed Team sheets are lodged by both Teams prior to quarter time in each match.
· Team Managers/Coaches complete all League forms in relation to Club, Ground and
crowd assessment are completed and lodged.
· Taking all completed both League and Club votes cast for Best and Fairest Players in
each match and ensuring that the League votes cast by the Umpires are forwarded to
the League statistician and keeping the Club votes cast safe and secure with
progressive totals for each age group by player.
· All games run strictly according to the published timetable.
· The scoreboard for each match is attended and kept up to date during the progress of the
match.
· The results for all matches for each days play are entered into Footyweb by no later than 6.00PM on the next Sunday after play to the League Statistician for updating of ladders and publication of results.
· Overseeing spectator behaviour at all home matches and taking appropriate action to “manage”
any situations that might arise in conjunction with any available member of the Club Executive.
· Umpires are “looked after” properly at each match. i.e. drinks, facilities, forms, equipment.
· The opposing Coaches and Captains shake hands in the centre of the ground before the
commencement of play in each match.
· Supervising and assisting with the dismounting and storage of equipment at the end of all
scheduled home matches.
CANTEEN CO-ORDINATOR.
DESCRIPTION OF ROLE.
The role of co-ordinator is a critical one for all AFL Clubs and the Emu Plains/Glenmore Park Club is no different. We rely on our Canteen takings from home games each season to assist with the funding of our Program. We also rely on the Canteen to provide a centre for:-
· Voluntary Club support.
· Social interaction.
· The provision of healthy sustenance for players and spectators.
The home game Canteen runs from the commencement of the Auskick Program each home
game till the completion of the last age graded match on the day.
The co-ordinator is required to be in attendance for the majority of the days activities and manage the Canteen operations, assist, direct and support the volunteers, unlock in the morning and lock up at the end of the days activities.
Specific tasks are as follows:-
ROLE TASKS:
· Prepare and publish a roster at the commencement of each season detailing the families who
will be required to assist on Canteen duty by date and time.
· Set up the Canteen operating environment so that it is safe, clean and practical.
· Arrange for the ordering, receipting, storage and display of stock based on the following
criteria:-
· Perishable items sufficient to satisfy the projected demand for the immediate
upcoming game.
· Non perishable items sufficient to ensure that they are likely to all be sold prior
to the end of the season and within use by date ranges.
· Items to be limited to a range that will turnover quickly and be in demand.
· Items to be of good nutritional value and of a type that could be considered to be
appropriate for football match consumption.
· Items that are cost effective and where possible and appropriate support major
sponsors of either the Club or the AFL code.
· Ensure that there is an appropriate cash float in place to commence the operations of the
Canteen at the commencement of each day’s operation.
· Count, summarise and bank the Canteen takings after the completion of activities at each
home game.