REMINDER: Contact tracing requirements - commencing Saturday, December 5 - City of Canning sporting clubs

Good afternoon all clubs,

Those of you utilising either leased or hired spaces will have been contacted in relation to the State Government mandated contact tracing at particular businesses and venues. 


What information do you need to collect?

For those of you leasing or hiring relevant venues, you are required to ensure that the contact details of all people aged 16 years and over that attends your event is collected in compliance with the State Government guidelines.


How do we achieve this requirement?

To assist businesses, groups and venues, the WA Government has developed the free, SafeWA app. The app provides an online contact register system that uses QR Codes to scan to register attendance. SafeWA can be downloaded from Apple App Store or Google Play.


For those in hireable venues, the City of Canning has prepared QR Codes for each venue that can be scanned by the SafeWA app to achieve contact register record compliance.


Posters displaying the unique QR code will be located at multiple points at each venue. Any location that has multiple spaces to hire – i.e. Bentley Community Centre with its main hall, meeting rooms and crèche, will have the same code for each space to hire, so it is not necessary for your groups to scan on entry to the building AND on entry to the hall (for example).





Using the SafeWA app is not mandatory. Alternate forms of contact registers can be used, including paper-based systems.


What am I required to do as an organiser of an event in a City of Canning facility?

It is your responsibility to ensure that a compliant contact register is maintained for every use that your group has of the City’s facility.


You can request your guests to use the QR code displayed at the facility as a way of registering their attendance at your event. If they scan the QR code, there is no further registration that your customer must undertake and no further action required from you. However, you must also supply a paper-based register (see attached) that can be used by those who choose not to scan the QR code. You must ensure that you collect the date, name, telephone number and arrival time of all patrons, staff, customers and visitors aged 16 years and over who attend the premises associated with your event. You must email this paper-based contact register weekly to and the City of Canning will maintain the record in accordance with Department of Health directions.


A compliant contact register for your use of the facility could be made up of those who scan the QR code using the SafeWA app AND those who write on the paper-based register. You will email just the paper-based register to us weekly.


Clubs or groups in leased facilities

Please refer to the COVID-19 UPDATE 5 letter (attached), which was circulated on Monday the 30th of November.



Why is contract tracing necessary?

The reintroduction of contact registers is an additional protection measure and will assist with WA Department of Health contact tracing, should it be required.


Are there penalties for non-compliance?

Yes! Failing to comply with the new requirements to maintain a contact register could result in fines and penalties of up to $50,000 for an individual and $250,000 for a body corporate or 12 months’ imprisonment.


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