Constitution Of the Kent County Volleyball Association
Approved at AGM 2nd March 2021
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The Association shall be known as the Kent County Volleyball Association
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The aims of the Association are the furtherance of Volleyball in the Kent area and the organisation of competitions for the member clubs.
Membership
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All member clubs shall be affiliated to English Volleyball Association Limited trading as Volleyball England.
a) Membership of the Association is open to any groups interested in promoting, coaching, refereeing, volunteering or participating in volleyball, regardless of gender, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
b) The membership shall consist of the following categories:
c) Membership of the Association shall be achieved by:
d) All members will be subject to the terms of the Constitution and agree to abide by the Association’s Rules and Regulations. By joining the Association members will be deemed to accept the Association’s Constitution and Rules and Regulations.
e) Member clubs shall be eligible to participate in the business of the Association and to vote at general meetings if:
Committee
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a) The Association will be administered by a committee made up of a Chairperson, Secretary, Treasurer, Fixtures Secretary and such other officers as shall from time to time be elected at the Annual General Meeting.
b) The officers of the committee will be elected at the Annual General Meeting.
c) The quorum of the committee will be four.
d) The committee will meet at least twice in each year (including the Annual General Meeting) at dates and venues to be decided well in advance.
e) Each member of the committee will have a single vote at committee meetings. In the event of a tied vote, the Chairperson shall have a casting vote.
Annual General Meetings
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a) There will be an Annual General Meeting of the Association at which each member club shall be entitled to one vote per representative subject to a maximum of two votes per member club. The Secretary shall give a minimum of 4 weeks’ notice of such meetings to all Member clubs and committee members.
b) Committee members shall additionally be entitled to participate in their own right in votes at Annual General Meetings and Extraordinary General Meetings.
c) Votes at Annual General Meetings or Extraordinary General Meetings shall be carried by a simple majority of the member representatives and committee members present and entitled to vote at the meeting. Votes on proposals to amend the Association’s Constitution or to dissolve the Association shall require at least a 2/3rds majority for the vote to be carried.
Extraordinary General Meetings
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Extraordinary General Meetings may be called by a request in writing to the Secretary signed by six member clubs of the Association. The provisions of para. 5 above, insofar as they relate to voting rights, shall apply equally to Extraordinary General Meetings.
Competitions
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The following competitions shall (if possible) be organised annually:
a) A local league comprising one or more divisions
b) A knockout competition to run in conjunction with the local league
c) Rules governing the organisation of such competitions shall be formulated and approved at the Annual General Meeting
Constitution
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The Constitution of the Association may be amended only by the Annual General Meeting or by an Extraordinary General Meeting.
Dissolution
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a) A resolution to dissolve the Association can only be passed at an Annual General Meeting or Extraordinary General Meeting through a vote of the persons present at the meeting and entitled to vote.
b) In the event of dissolution, any debts of the Association shall be cleared from any remaining funds or assets of the Association. Any funds or assets of the Association which remain following the clearance of all liabilities will become the property of English Volleyball Association Limited trading as Volleyball England.