The Annual General Meeting is being held to vote on Basketball Waitakere City Associations constitutional changes. These changes are as follows:

 

Constitution Alterations

It is proposed that at the AGM on 31 March 2009 that the constitution be amended by resolution as follows.

 

Objects

The following new clause 2.7 is added

 

2.7          To do such things as BWCI in its absolute discretion considers necessary or desirable to attain the objects of BWCI

 

Membership

The current clauses 5 & 6 are replaced with the following

5.                  MEMBERS

5.1              Categories: The membership of BWCI shall comprise:

(a)               The Board members;

(b)               The Operations Manager;

(c)               Any individual member accepted by the Board pursuant to clause 5.4;

(d)               All Life Members and Honorary Members of BWCI; and

(e)               Such other categories of members as may from time to time be determined by the board. 

5.2              Appointed Membership:  For the avoidance of doubt, the persons specified in clauses 5.1(a) & (b) shall, by virtue of their appointment or election, become members of BWCI and shall remain members until retirement or until their terms of office or appointment cease. 

5.3              Application for Membership:    Application for membership shall be made in writing, signed by the applicant and shall be in such form and be accompanied by such information in support of the application as the Board from time to time prescribes.  The Board shall have absolute discretion to decide whether to accept each application, and, if an application is to be accepted, to which category of membership the applicant will be admitted.  In considering the relevant category of membership the criteria specified by the Board pursuant to this constitution for each category shall be applied. 

5.4              Admission to Membership:                        The Board, or the Operations Manager acting under the delegated authority of the Board, shall consider and, if appropriate, each application for membership as soon as is reasonably practicable following receipt of any application and the fee applicable for the relevant category of membership. 

5.5              Membership:

(a)               Members of BWCI who are entitled to attend and vote at any general meeting of BWCI are those persons who have been accepted for membership in accordance with this constitution and who are financial at the date of the relevant meeting. 

(b)               Members are entitled to receive all relevant notices of meetings of BWCI and any associated papers and to attend and exercise one vote at meetings of BWCI. 

(c)               All members of BWCI shall be bound by this constitution and by any by-laws or regulations of BWCI.  Membership of BWCI shall not confer on any member, or any other person, any privilege or any estate, interest or proprietary right to or share on the funds and property of BWCI nor shall any member be personally liable for any of the liabilities of BWCI. 

5.6              Membership Fees:

(a)               The quantum of the membership fees for each category of membership shall be determined and shall be payable at such time and in such manner as the Board shall for time to time determine. 

(b)               Membership shall lapse if the relevant membership fees are not paid within one month of the due date. 

5.7              Resignation of membership:      Any member may, by giving written notice to that effect to the Board, resign from membership of BWCI and/or from any office or appointment with BWCI.  Every such resignation shall take effect from the date of receipt by BWCI. 

5.8              Withdrawal, Suspension or Termination of Membership:

(a)               A membership may be withdrawn, suspended or terminated by the Board pursuant to clause 5.8(b) if the member:

(i)                  Is convicted of an indictable offence; or

(ii)                Fails to comply with any of the provisions of this constitution; or

(iii)               Acts in a manner considered to be injurious or prejudicial to the character or interests of BWCI. 

(b)               A member may have membership withdrawn, or be suspended or have their membership terminated on a resolution carried by a Special Resolution of the Board passed at a  Board meeting called for the purpose. 

(c)               The Board shall as soon as reasonably practicable advise the person whose membership is withdrawn, suspended or terminated, of the fact of, and, if deemed appropriate by the Board, the reasons for the withdrawal, suspension or termination. 

5.9              Reinstatement of Membership:               A member may apply to have membership restored at the discretion of the Board. 

5.10          Register of Members:   The Board shall cause a register to be kept in which shall be entered the full name, contact details and category of membership of all persons admitted to membership of BWCI, the date or dates of their admission and shall keep and maintain the register in accordance with the provisions of the Privacy Act 1993. 

6.                  LIFE MEMBERS AND HONORARY MEMBERS

6.1              Life Membership:           At any Annual General Meeting of BWCI a person nominated pursuant to clause 6.2 may be elected, pursuant to a Special Resolution, as a Life Member of BWCI by reason of outstanding service rendered to BWCI and/or the sport of basketball in Waitakere City. 

6.2              Nominations:                    Any member may nominate a person to be a Life Member by written notice to the Board not later than 42 days before the next Annual General Meeting.  If the nomination is approved by the Board, it shall recommend that Life membership be awarded to the nominee by giving written notice to members not less than 21 days before the Annual General Meeting. 

6.3              Privileges:          Upon election, a Life Member shall be entitled to:

(a)               Complimentary admission to all games and stadia under the jurisdiction of BWCI;

(b)               Receive notice of, attend and vote at all general meetings of BWCI; and

(c)               Such other privileges as may be determined by the Board from time to time. 

Finances

The current clause 12.5 Authorities is replaced with

 

12.5        Cheques and/or electronic payments shall be signed/authorised by both a board member and the operations manager

Liquidation

Clause 14.2 is amended so that it refers to clause 14 and not 14.2